Building Permit Resolution Services

A Historical Permit Review is done when there is a sale of a property. The purpose is to check if there are any open permits associated with the property being sold. Open permits may impact the sale of a property.

If applicable, and once the customer completes their own permit search and if open permit(s) are found, please contact BPRS for assistance. For general inquiries, email BPRS@collier.gov

• All permit information is available and accessible to the public through the Property Appraiser, External CD-Plus Search, and the Public Portal.

If you are interested in training on how to locate open permits on a property using the GMD Public Portal, please contact GMDTraining@collier.gov 

External CD-Plus Search

 --- User Warning ---

• The External CD-Plus Search should ONLY be used for reference.
• The External CD-Plus Search will ONLY generate permits between 1989 – 2011.
• Large portions of permit data are not current. Always check to see if an open permit(s) have been made visible on the Public Portal.

FAQ’s

How do I know if my property has an open permit?

• Permit(s) in a status: COED, Finaled, or Cancelled are CLOSED and require no further action.
• Permit(s) in any status other than previously mentioned are OPEN and require further action.

How do I know if an open permit has been made visible on the Public Portal?

• The acronym CDP will appear before the permit number (ex. CDP123456789).

What permit information is relevant from the External CD-Plus Search?

• Relevant permit information largely depends at the permit progress prior to the permit having expired.

What steps can I take to resolve my open permit(s)?

1. Request the permit file record from our Records Room (GMDPublicRecordRequest@collier.gov)
2. Contact BPRS (BPRS@collier.gov)

Collier County Property Appraiser

Locating Permits Pre-1989

• Select link above.
• Select ‘Search Database’

Search "Vickie A. Downs

• Select  ‘I Accept’

Search Databases

• Input property attribute (ex. Address; Parcel ID)

Search Real Property

• Select ‘Property Detail’. This is where the Property Appraiser lists any permits pre-1989.

Search Property Detail

---  Important Information ---

Please read the Property Appraisers full disclaimer regarding permits listed on their website. Full disclaimer is listed in their ‘Property Detail’ section.

Identifying Open Permit(s)

• Permits pre-1989 will be listed on the Property Appraiser in the ‘Property Detail’ section.
• Permits are read as [Year Applied – Permit Number; 88-02967]
• If there is no date in the CO Date column the permit is open.

Resolving an Open Permit(s) pre-1989

• Gather as much information as you can regarding the open permit(s).
• Request a property card from the Property Appraisers office (239) 252-8141 or make a file request to our Records Room (GMDPublicRecordRequest@collier.gov).
• Then contact BPRS at BPRS@collier.gov and request a permit resolution.

What Effect Does the Governor's Emergency Orders have on Existing Permits?

Executive Order 22-218, issued September 23, 2022, qualifies as a “natural emergency” pursuant to Florida law, which allows for the tolling of certain permits for the duration of the emergency declaration and for up to six months in addition to the tolled period (see s.252.363, F.S.).

This applies to the following:

1. The expiration of a development order issued by a local government
2. The expiration of a building permit
3. The expiration of a permit issued by the Florida Department of Environmental Protection or a water management district pursuant to part IV of Chapter 373, F.S.
4. The buildout date of a development of regional impact, including any extension of a buildout date that previously granted as specified in s.380.06(7)(c), F.S.

An extension is a request submitted to reactivate and/or extend the life of a building application or building permit. 

Extensions are for permits that have been issued and are nearing/or have reached their expiration date.

Request Change to Contractor Status(PDF, 9MB)

General Permit Extension Process

Allow up to 7 business days from the initial date extension is requested.

1. Licensed contractor/owner-builder submits extension request.
2. BPRS reviews request.
3. If extension fee is applied, fee is required to be paid prior to pursuing pending permit-related items.
4. Licensed contractor/owner-builder addresses pending permit-related items.

Extending an Older Permit (1959-October 2011)

What should I expect when extending an older permit?

• Make sure you have a job site copy. Contact our Records Room at 239-252-5730 or GMDPublicRecordRequest@collier.gov. Allow 5-7 business days for files to arrive.

• BPRS will provide you a new permit and inspection job card, after your extension request is approved.

• Prior to scheduling a pending inspection(s), make sure you have your permit, inspection job card and job site copy of plans on the job site visible for our inspectors.

What should I expect when extending an older permit application?

• You cannot extend an older permit application. A new permit application is required to be submitted.

Once I extended my older permit, do the same extension rules apply when extending a current permit?

• Yes.

Extending a Current Permit (October 2011-Present)

Who can submit an extension request?

• Individual who has signed the qualifiers page within permit application.

Can the property owner submit an extension request?

• No. Although the property owner owns the property, individual who submitted a permit application owns the permit application/permit.

How much time is added to my permit?

• 90 calendar days.

How much time is added if I submit an extension request before my permit expires?

• 90 calendar days from the current expiration date.

How much time is added if I submit an extension request after my permit has expired?

• 90 calendar days from the date BPRS processes extension.

How much does an extension request cost?

• Minimum $100.00, but not to exceed $500.00.

• Refer to Section ‘Y’ of our fee schedule for extension fees.

How many times can I submit an extension request?

• Three attempts. Additional request must be approved by the Building Official.

Can I extend my permit if it is in a VOID status?

• No, You will need to submit a new permit application.

Building Permit Extension

Is your permit in an issued status?

• You will need to have an inspection result in pass/partial pass/pass with notes within 180 calendar days from the date permit application was issued.

Do I get additional time if my inspection results in a pass/partial pass/pass with notes?

• Yes. An additional 180 calendar days is added to the current expiration date from the last passed inspection.

What if I pass multiple inspections on the same day?

• 180 calendar days are added from the last passed inspection.
• Example. You pass your 115 and 502 inspections on January 1st, 2019. Permit expiration date extends 180 calendar days from January 1st, 2019. You do not get 180 calendar days for each passed inspection if passed on the same day.

Is your permit in an inspection commenced status?

• Yes. You will need to schedule and pass any remaining inspections and address other permit-related items.

Is your permit in an inspection completed status?

• Yes. Make sure:

1. All your fees are paid.
2. Conditions are resolved.
3. All inspections have passed.
4. If there are no additional permit-related items, email our inspections section at Inspections@collier.gov and request a certificate of completion/occupancy.

What will not extend the life of my permit?

1. Receiving a fail as an inspection result.
2. Paying an outstanding balance.
3. Submitting any required documents: survey, compaction test, elevation certificate, etc.
4. Scheduling an inspection.
5. Submitting a revision.

General Cancellation Process

Allow for up to 5 business days for BPRS to review your request. If you are submitting a cancellation request for a Fire permit then the process may take longer. These requests have to be reviewed and approved by the Fire District and may require inspections performed by the Fire District.

Request Changes to Contractor or Permit Status, Refer to the instructions for Scenario 2: Cancellation of Permit

Request Changes to Contractor or Permit Status

Upload the completed form to the GMCD Public Portal under “Conditions” Request Changes to Contractor or Permit Status

How much does it cost to cancel my permit application/permit?

• There is no cancellation fee. Only pending applicable fee(s) are required to be paid prior to scheduling a cancellation inspection.

How do I find out if I have any pending applicable fees?

1. Visit our GMD Public Portal.
2. BPRS will provide a payment slip after a cancellation request is submitted.

What are applicable fees?

• Any fee generated from services rendered by Growth Management Department.

Who is authorized to sign a cancellation form?

• Individual who signed the qualifiers page within the permit application.

Where do I submit a cancellation request?

• Upload to the "Request Changes to Contractor or Permit Status"condition on the GMD Public Portal.

What if I want to cancel my revision?

• Upload to the "Request Changes to Contractor or Permit Status"condition on the GMD Public Portal.

Can I cancel a permit if I am the property owner?

• No. If the permit was applied for by a licensed contractor. The licensed contractor will need to submit a cancellation request.
• Yes. If it is an owner-builder permit.

What are my options to cancel a permit if I am the property owner?

1. If the contractor you hired is still active, you will need to send a termination letter (refer to last page of change of contractor form).
2. Provide the BPRS section a copy of termination letter and certified mail receipt, along with a cancellation form.

If I submit new permit application, will an older permit with a similar if not same scope get cancelled?

• No. BPRS does not approve a cancellation based on the scope of work, but what is indicated in the plans.

What does it mean if my cancellation request is denied?

1. Incorrect individual signed the cancellation form.
2. Inspector verified work has commenced.
3. BPRS has concluded a newer permit does not supersede an older permit.

What do I do if I am a licensed contractor, work has commenced, and I am terminated by the home owner?

• The contractor may request to be removed from the permit by submitting a completed Contractor Withdrawal

What do I do if I submitted a permit application with the wrong address?

• You will need to submit a new permit application with correct address.
• Submitting a revision to change the address will not be accepted.

When is the best time to submit a cancellation request?

• As soon as possible.  BPRS will look to see what services have been rendered prior to submission of cancellation date.

Request Changes to Contractor or Permit Status Form

A Change of Contractor process occurs when there is a change as to who will be responsible for a building application/permit. 

 Building Permit Resolution Services (BPRS) processes change of contractors for active and expired building permits.

Upload to the "Request Changes to Contractor or Permit Status" condition on the Public Portal.

Is there a fee charged when changing a contractor?

• Please refer to fee schedule 'EE' on the Fee Schedule page.

Do I have to submit a change of contractor if there is only a change in qualifier?

• Yes, it is required.

Are there fees associated with the contractor withdrawal procedure?

• Only applicable fees are required to be paid prior to a contractor being withdrawn.

How many times do I have to send the ‘Letter of Notification’?

• A minimum of two attempts.

When can I start to send my second attempt?

• Allow a minimum of 1 calendar week from the date of your first attempt.

What if the property owner has more than one address?

• You will need to send the ‘Letter of Notification’ to all addresses, with a minimum of two attempts.
• Example –

1. 123 Main Street, Naples, FL 34104.
2. Schorbachstrasse 9, 35510 Butzbach, Germany

What if I received a signed certified mail receipt?

• Provide a signed copy to the BPRS section to avoid the need for a second attempt. 

What if USPS tracking says it was "Delivered"?

• A second attempt is required?

What if USPS tracking says it was "Refused"?

• A second attempt is required.

A Expired Application Notice is a letter generated by the Building Permit Outtake group, notifying a licensed contractor/owner builder that their permit has expired.

What should I do if I received an expired application notice?

• Be aware of the date indicated on notice (see highlighted area in image above). If you do not submit an extension/cancellation form prior to date indicated on letter, your permit will be set to a VOID status.

What are my options now that my permit status is VOID?

1. Submit a cancellation request if the work has/will not commence.
2. Submit a new permit application.

What does a VOID status mean?

• You can no longer address any permit-related items, except for paying outstanding applicable fees.

What happens if there are outstanding applicable fees on my permit?

• If you are a licensed contractor, your license will be placed on hold until the balance is paid.

How do I remove a hold related to fees from my license?

1. Pay the outstanding balance.
2. Notify the BPRS section once the balance has been paid. Payment must be posted to permit, prior to license being taken off hold.
3. To check the status of your payment, contact our cashiering department at 239-252-5119.

What if I still want to pursue the scope of work associated with my VOID permit?

• You will need to submit a new permit application?

What if I passed my rough inspections, and my permit has been set to VOID?

• You will need to submit a new permit application.

What if my permit was in a previous code cycle and now we are in a new code cycle?

• Plans will need to be brought up to current code cycle.

What if I passed some inspections, my permit was in a previous code cycle and now we are in a new code cycle?

• Plans will need to be brought up to current code cycle.
• Inspections passed within a previous code cycle will be grandfathered into your new permit application.

What about money I paid on my now VOID permit?

• If you choose to pursue the scope of work, we will transfer certain fees to your new permit application.
• If you choose not to pursue the scope of work, we may refund certain fees, if a refund for the fees is applicable.
• Refer to section ‘FF’ of our fee schedule(PDF, 14MB) for refund process.

Will my new permit application supersede my VOID permit?

• Plans will need to be compared to determine if new permit application truly supersedes a VOID permit.
• Writing “Reapplication of permit #” on a new permit application does not guarantee an automatic cancellation of a VOID permit.

What if I didn’t receive an expired permit notice and my permit was still set to VOID?

• BPRS will send an expired permit notice to email indicated on permit application.

• For a licensed contractor, if no email is provided, the notice will be sent via USPS to address(es) indicated on the DBPR website.
• For an owner-builder, if no email is provided, the notice will be sent via USPS to address(es) indicated on the Property Appraiser’s website.

What should I do if I received an expired permit notice?

• Be aware of the date indicated on notice (see highlighted area in image above). If you do not submit an extension/cancellation form prior to date indicated on letter, your permit will be set to a VOID status.

What are my options now that my permit status is VOID?

1. Submit a cancellation request if the work has/will not commence.
2. Submit a new permit application.

What does a VOID status mean?

• You can no longer address any permit-related items, except for paying outstanding applicable fees.

What happens if there are outstanding applicable fees on my permit?

• If you are a licensed contractor, your license will be placed on hold until the balance is paid.

How do I remove a hold related to fees from my license?

1. Pay the outstanding balance.
2. Notify the BPRS section once the balance has been paid. Payment must be posted to permit, prior to license being taken off hold.
3. To check the status of your payment, contact our cashiering department at 239-252-5119.

What if I still want to pursue the scope of work associated with my VOID permit?

• You will need to submit a new permit application?

What if I passed my rough inspections, and my permit has been set to VOID?

• You will need to submit a new permit application.

What if my permit was in a previous code cycle and now we are in a new code cycle?

• Plans will need to be brought up to current code cycle.

What if I passed some inspections, my permit was in a previous code cycle and now we are in a new code cycle?

• Plans will need to be brought up to current code cycle.
• Inspections passed within a previous code cycle will be grandfathered into your new permit application.

What about money I paid on my now VOID permit?

• If you choose to pursue the scope of work, we will transfer certain fees to your new permit application.
• If you choose not to pursue the scope of work, we may refund certain fees, if a refund for the fees is applicable.
• Refer to section ‘FF’ of our fee schedule for refund process.

Will my new permit application supersede my VOID permit?

• Plans will need to be compared to determine if new permit application truly supersedes a VOID permit.
• Writing “Reapplication of permit #” on a new permit application does not guarantee an automatic cancellation of a VOID permit.

What if I didn’t receive an expired permit notice and my permit was still set to VOID?

• BPRS will send an expired permit notice to email indicated on permit application.

• For a licensed contractor, if no email is provided, the notice will be sent via USPS to address(es) indicated on the DBPR website.
• For an owner-builder, if no email is provided, the notice will be sent via USPS to address(es) indicated on the Property Appraiser’s website.

Collier County Property Appraiser

Clerk of Courts

Collier County Municode

Address Locator

Florida Department of Health in Collier County (Online Access to Septic Records)

City of Naples Permitting

City of Marco Island Permitting

Florida Department of Business and Professional Regulation (DBPR)

Division of Corporations (SunBiz)

Fire Districts of Collier County Directory